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Job Candidate Privacy Notice
1. THE PURPOSE OF THIS DOCUMENT
This privacy notice (“Notice”) describes how STO Building Group Inc. (“Company,” “we,” or “us”), as data controller, will collect, process, and use your personal information when you apply for a current or future position with us or when we obtain your personal information from a referral, job board, networking site, or prior connection with you. Candidates can also apply directly to affiliates locally. If you are offered a job or become an employee, the personal data you provide during the application process will be used for employment related purposes.
California residents, see our job applicants and other potential workers notice at collection here.
Persons in the EEA+, see our supplemental EEA+ Notice here.
2. INFORMATION WE COLLECT ABOUT YOU
In connection with your application for work with us or our interest in connecting with you about working with us, to the extent required or permitted under applicable law, we will collect, store, and use the following categories of personal information about you:
- Identification information, such as your name, date and place of birth, telephone number, email address, physical address, and government identification information (e.g., driver’s license number, passport number).
- Experience information, such as work experience, gaps in employment and all other information volunteered in relation to previous work experience, contact details of your former or current employer, professional qualifications and certifications, professional interests, specializations, and other relevant experience.
- Education information, such as completed degrees at schools; institutions, colleges, and universities attended; and diplomas, certificates, or special licenses awarded.
- Information you submit to us, such as information you provide in your application form, curriculum vitae (CV), resume, cover letter, and public profile you share with us.
- Information you provide to us during the interview process.
- Recruitment information, such as recruitment date, recruitment method, and recruitment source.
- Reference check information, such as contacts provided as references and information obtained through reference checks, subject to any permission or notification required by applicable law.
- Background check information, including convictions and sentences information and financial information such as bankruptcies, tax liens, expenditures, rents, loans, mortgages, and other forms of credit, to the extent required and permitted to assess your suitability for the specific job.
- Information required to initiate employment, such as government identification information, proof of eligibility to work in the jurisdiction (e.g., passport or visa), tax information, bank account information, benefits eligibility information, and any other information you provide for the purposes of starting employment or performing an employment contract with us.
- Information regarding your access and use of Company computer systems, such as your username, IP address, emails, and other electronic communications, documents, files, websites accessed, and log files on Company computer systems.
- Infirmity and disability information you volunteer to us to consider whether you would need a reasonable accommodation during the recruitment process or during employment.
- Information you volunteer to us on our post-recruiting process survey.
3. WHAT INFORMATION SHOULD YOU SUBMIT?
Resumes/CVs should include information relevant to your employment history and education (e.g., degrees obtained, places worked, positions held, relevant awards). If you provide information about others (e.g., reference contact details), first ensure you have informed them that you will be providing their information and that they are happy for you to provide their information to us.
Do not provide sensitive personal information (e.g. gender, physical characteristics, religion, philosophical or political beliefs, financial data, and age) unless necessary for accommodation in the hiring process. In some cases, where we are required by law to ask, we may request that you self-identify certain characteristics, such as gender, race/ethnicity, or veteran status. You may choose not to disclose such characteristics and choosing not to disclose will not subject you to any adverse treatment. If you disclose, this information will be kept confidential and used for reporting and statistical purposes in compliance with applicable laws.
Any misleading, false, or willful omission of relevant information may be sufficient reason for refusal of employment, or suspension or dismissal from employment. Submit only accurate information.
4. HOW WE COLLECT YOUR PERSONAL INFORMATION
We collect personal information about candidates from the following sources:
- You, the candidate.
- Your named referees, from whom we collect the following categories of data: relationship to the referee; confirmation of work experience (job title, dates of employment, and work duties); work performance; strengths; working style; and eligibility for rehire.
- Where permitted, and subject to your consent if required and only to the extent allowed by applicable law, via a third-party background check provider, from which we collect the following categories of data: information relating to your identity; address history; professional standing; work history; educational history; qualifications; driving record; military record; and credit history and/or criminal record history.
- The information you have made publicly available on a publicly accessible job board or networking site.
5. HOW WE WILL USE PERSONAL INFORMATION ABOUT YOU
Subject to applicable law, we will use the personal information we collect about you for the following purposes:
- Administer and process your application.
- Assess your skills, qualifications, suitability for the work or role for which you applied or for similar roles in the Company group (as defined below in Section 9), and eligibility to work in the jurisdiction.
- If your application progresses, carry out reference and/or background checks where applicable.
- Communicate with you about the recruitment process and, to the extent permitted by applicable law, future roles and opportunities.
- Keep records related to our hiring processes.
- Conduct internal audits and workplace investigations, as well as investigate and enforce compliance with any potential breaches of Company policies and procedures.
- Solicit feedback from you on your experience with our recruiting process.
- If you are offered and accept a position with us, complete the on-boarding or new hire process.
- Comply with applicable diversity monitoring and reporting requirements.
- Comply with applicable legal or regulatory requirements, such as employment-related requirements, statutory reporting requirements, and export control restrictions.
- Support any claim or defense that the Company group may face before any jurisdictional and/or administrative authority, arbitration, or mediation panel, as well as cooperate with or inform law enforcement or regulatory authorities to the extent required by law.
- We will use information about your infirmity and disability that you volunteer to consider whether we need to provide appropriate adjustments or accommodations during the recruitment process or employment, such as adjustments or accommodations for accessibility.
- We will use information about your background check information to determine your suitability for the role you have applied for and eligibility for employment to the extent legally permissible.
- We will use your government identification information to confirm your identity and work authorization status where legally required or permitted.
- If you are hired by Company or a Company affiliate, we will process your personal information collected during the application and onboarding process to the extent required or permitted under applicable law to manage your employment relationship, perform workforce analytics, manage insurance policies and coverage, and engage in corporate transactions requiring review of employee records such as for evaluating potential mergers and acquisitions of Company.
6. IF YOU FAIL TO PROVIDE PERSONAL INFORMATION
If you fail to provide information when requested that is necessary for us to consider your application (such as evidence of your qualifications or work history), we will not be able to process your application successfully. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
7. DISCLOSURE OF YOUR PERSONAL INFORMATION
- Other Company group companies. The specific entity you are applying to work for is part of a wide group of companies (“Company group”) with headquarters in the United States and offices in various jurisdictions. Company group companies share human resources and management decisions, so we may transfer your personal information to the hiring entity to make the hiring decision and to other entities within the group to monitor and assure compliance with applicable policies and procedures and applicable laws. Only authorized Company group personnel (e.g., human resources, legal, IT, compliance, and appropriate managers) will have access to your personal information for the business purposes described in this Notice.
- Third-party service providers. We will only share your personal information with third parties that are necessary for the purposes of processing your application. Where required, they will be subject to contractual obligations to implement appropriate technical and organizational measures to safeguard personal information and to process it only as instructed. The categories of these third parties include but are not limited to the following:
- Background check vendors
- Criminal background check vendors
- Outside counsel for immigration and other legal matters
- Service providers for IT hosting services or similar functions, recruitment administration, and workforce administration
We may also disclose your personal information to third parties potentially located worldwide in the following circumstances:
- In the event that we sell or buy any business or assets, in which case we will disclose your personal information to the prospective seller or buyer of such business or assets.
- If Company or its affiliates, or substantially all of the assets of any of the foregoing, is acquired by a third party, in which case personal information held by it about its candidates and employees will be one of the transferred assets.
- If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or to protect the rights, property, or safety of Company or its affiliates, our customers, or others.
8. DATA SECURITY
We have put in place technical and organizational security measures including BitLocker or other encryption to prevent your personal information from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed.
9. INTERNATIONAL DATA TRANSFERS
Your personal information will be transferred to, stored, and processed in the United States when you are applying for work with Company or one of our affiliates (whether as an employee, worker, or contractor) or if we have obtained your personal information from a referral, job board, networking site, or prior connection with you.
Your personal information will be processed and stored on systems used by us in the United States and located in our headquarters in New York, New York in the United States and in other locations, as may be required from time to time. Such locations (see list of locations of our affiliates here) may be in countries that do not provide a level of data protection comparable to the level in your home country.
10. CONTACT US
Questions, comments, or requests regarding this notice and any other supplemental documents are welcomed and should be addressed to:
STO Building Group
Attention: Compliance
330 W. 34th St., New York, NY 10001
Telephone: 833.903.2575
Webform: hereGo to #
Similarly, if you have any complaints about our privacy management practices, you can contact us at the same details. You may also have a right to raise your complaint with the relevant privacy regulator in your jurisdiction.